Step-by-step guide to implementing a business package for collaboration by cFolders 2.0

This is a quick guide on how to implement the cFolders business package and make it functional for users.


In one of my recent implementation projects, I got chance to implement a business package for collaboration by cfolders 2.0.

During this implementation, I faced many issues/problems for which I had to search out many sources like and the configuration guide. As cFolders is a wonderful collaboration tool and has lot of potential, I thought it nice to write a quick guide to implement cFolders business package and make it functional for users.

I have configured cFolders business package on EP 6.0 SP 16 with a back-end cProject suite 3.1, mySAP ERP2004 and WebEx. So all activities listed here are performed on these systems, but the minimum requirement is EP 5.0 (SP4 and higher) and EP 6.0 (SP2 and higher).

Activities that needs to be performed at SDN

1. Download the business package

Log on to SDN with your user id and password and download the business package for Collaboration 2.0 with help of SAP download manager.

Activities that needs to be performed at Enterprise Portal

2. Import the business package in portal

a.) Log on to your portal and but ensure that you have the "System Administrator" role to perform this activity.
b.) In the "System Administrator" tab, follow the path "System Administrator->Transport->Import->Source for package file". Here you will get two options (radio buttons): "Client" or "Server". You can choose the option where you have put your downloaded business package.
c.) Click on "Browse" button and search the business package zip file.
d.) Now click the "Import" button and wait till process is completed.

3. Check the business package content in Portal Content Directory

a.) Go to the "Content Administrator" tab in the top-level navigation (to access PCD, you must have "Content Administrator" role) and follow the path: "Content Administrator->Portal Content->Migrated Content->EP 5.0". Here you can find iViews, pages, folders, roles in respective folders.
b.) Go to "Content Administrator->Portal Content->Migrated Content->EP 5.0->roles-cFolders". Here you will find only one role called cFolders and this role has following structure.

Page: cFolders Easy Access
iView: cFolders Notifications
iView: cFolders Browser
iView: cFolders Meetings (WebEx)
Page: cFolders Inbox
iView: cFolders Notifications
iView: cFolders Meetings
iView: cFolders Full Access

4. Create a system in "System landscape editor" to do SSO with your back-end cFolders (whereas by importing business package only contents are imported and no system gets created).

a.) You must have "System Administrator" role in the portal to create a system. Go to "System Administrator" tab in top level navigation and follow the path: "System Administrator->System Configuration->System Landscape".
You are now in the "System landscape editor" and can create a system of "SAP_R3" type. This system will connect your iViews with back-end cFolders. I have found that there are lots of weblogs available on SDN to create a system. You can use any of these weblogs for reference or help.
b.) Create a system alias "SAP_cFolders" for the cFolders system which you have just created.

5. Attach cFolders role to the user

a.) Ensure that you have "User Administrator" role in the portal before performing this activity. Go to "User Administrator" tab in top-level navigation and follow the path: "User Administrator->Roles"
Here you will find the "cFolders" role. Attach it to the particular user who will use the cFolders.

6. General

a.) Make sure that the user have at least read permission of all contents of this business package i.e. iViews, pages, role etc.
b.) In this business package you get only one role to which all the functionalities of the package are available. But you may have different requirements. So according to your requirement you can also create new roles, if needed.

Now you have configured the "Business Package for Collaboration by cFolders 2.0" and if your back-end system cFolders are also configured properly then all functions of this business package should work fine. But you may face some problems if your back-end configurations are not done properly.

In case your business package is not working fine e.g. you're getting errors in the cFolders application, notifications are not seen, etc. then you should also check your back-end cFolders and mySAP ERP2004 as explained below:

Activities that needs to be done in back-end cfolders

7. Activate cFolders services (to access cFolders applications)

a.) With the help of your cFolders WAS Administrator, run SICF transaction and activate the following service:

8. Create cFolders System User is created (cFolders System User is the user who is used to summary mails/notifications and reminders).

a.) Logon to your portal with a user id that has a cFolders role.
b.) Go to cFolders->Full Access path. Now you have reached cFolders.
c.) In cFolders, go to the User Administration tab (here it is assumed that your cFolders user is assigned SAP_CFX_USER_ADMINISTRATOR role).
d.) Create a system user, if it is not already created there.

9. Setting to be done for notifications sent by emails

a.) In cFolders, go to Network Administration Link (here it is assumed that your cFolders user is assigned SAP_CFX_NETWORK_ADMINISTRATOR role) and click on notifications tab. Here you can activate the "notification sent by email".
b.) Change the receive email option of each cFolders user in user setting from "NEVER" to any other option e.g. "DAILY","IMMEDIATELY".
c.) Activate SMTP service.
d.) With the help of your cFolders WAS Administrator, run SMICM transaction and select GOTO->Services from the menu. Here you should find SMTP service activated. If it is not, get it activated with help of your WAS Administrator.
e.) Check SCOT (SAP Connect) transaction. Here you can define the domain and schedule a job to send emails, take help of your WAS Administrator.

10. Settings to be done to access WebEx Meetings

cFolders is integrated with the WebEx meeting center. Follow the steps below to complete the implementation:

a.) Go to Network Administrator link in cFolders and click on Meeting tab. Check "activate meetings", uncheck the "use cFolders Demo Site" check boxes, input your WebEx site address and maximum meeting duration in minutes. That's it!

This content is reposted from the SAP Developer Network.
Copyright 2006, SAP Developer Network

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Want to read more from this author? Click here to read Dharamvir Yadav's weblog. Click here to read more about Business Solutions on SDN.

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