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How does SAP Maintenance Event Builder enable upkeep?

SAP Maintenance Event Builder brings better organization to smaller maintenance projects by combining maintenance tasks, rescheduling and resource availability checking.

SAP Maintenance Event Builder is a maintenance planning dashboard, or workbench, available in the SAP Plant Maintenance...

component of SAP ERP Central Component, Enhancement Package 2 and above.

SAP Maintenance Event Builder (MEB) is meant to efficiently handle smaller maintenance projects. MEB checks maintenance notifications for a backlog and, if found, assigns revised dates, then converts maintenance notifications into maintenance orders. A maintenance planner then assigns maintenance tasks to the maintenance orders to enable the SAP system to perform automatic maintenance scheduling.

The rescheduling step also checks and confirms whether the required resources are available to perform maintenance tasks. MEB uses maintenance task revised start and end dates, the maintenance work center and status management to track and control the maintenance functions performed.

Here are the five steps needed to enable maintenance processing with SAP Maintenance Event Builder.

1. Check the maintenance worklist

SAP Maintenance Event Builder checks all the pending notifications that are awaiting maintenance processing. These notifications are then grouped together based on various criteria, such as availability of maintenance resources -- machine, manpower -- or according to maintenance processing priority.

2. Define revisions                          

The maintenance planner evaluates suitable time windows, also known as maintenance events, to create revisions to pending maintenance notifications. A revision has a start date and an end date, together with a status, such as created, released, and assignment exists, to denote various statuses of a maintenance notification.

At this stage, it's best for the maintenance team to coordinate with the production team to mutually agree on when the production unit or the technical objects that require maintenance, such as equipment or a functional location, can be made available while minimizing supply chain disruptions.

3. Define work packages

In this step, the maintenance planner creates work packages. A work package consists of maintenance notifications that were previously assigned to maintenance events and according to different criteria, such as maintenance processing priority or resources availability. Maintenance notifications that are no longer part of a work package are assigned the deleted status.

4. Create maintenance orders

The maintenance planner converts maintenance notifications to maintenance orders to signal the beginning of maintenance work. A maintenance order not only contains details of maintenance spares required for maintenance processing, but also the maintenance operations and resources involved.

Further, a maintenance order is also a cost collector to account for all the maintenance spare parts used and their costs, the maintenance resources used and their costs, as well as any external or subcontracting services used during maintenance.

Note that maintenance orders that are created using SAP Maintenance Event Builder have an MEB status that differentiates them from other maintenance orders, such as preventive, corrective or refurbishment orders.

5. Check maintenance resources

In this final step, the maintenance planner evaluates and compares the required resource capacities with the available ones to ensure there won't be an overcapacity or a bottleneck situation. If so, then the maintenance planner undertakes capacity leveling by adding an additional work shift to the maintenance schedule, temporarily increasing the manpower or simply rescheduling a few maintenance orders. This step is also an opportunity to utilize excess available capacities by better utilizing the maintenance resources.

Figure 1 is the SAP Maintenance Event Builder where the top section, Notification List, lists out the pending notifications that are awaiting action. The middle section, Revision Work Area, lists the revisions. Finally, the bottom of the screen shows the Maintenance Object View to provide a summarized view of the open maintenance orders, if any.

Figure 1: SAP Maintenance Event Builder
Figure 1: Maintenance Event Builder

To use MEB in SAP ECC, activate the two business functions, LOG_EAM_POM and LOG_EAM_POM_2. To access MEB, use transaction WPS1.

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