How to create a query for purchase document releases

It is possible to generate a complete list of purchase document releases with the purchase document number (requisitions and orders), releaser, release date and release time.

* First, create an Infoset using transaction SQ02 directly reading from table CDPOS and create an additional table: CDHDR. If you are releasing purchase requsitions at the item level, it is convenient to create an additional field (PURPS LIKE EBAN-BNFPO) to capture the item number. Once the field is defined add the following code to it:

PURPS = CDPOS-TABKEY+14(5).

Once created, make sure to assign your Infoset to the user groups.

* Second, create an SAP Query (SQ00) or QuickViewer (SQVI) based on the Infoset you created previously. Set CDPOS-OBJECTID, PURPS (additional field), CDHDR-USERNAME, CDHDR-UDATE & CDHDR-UTIME, CDPOS-TCODE, CDPOS-VALUE_NEW, and CDPOS-VALUE_OLD as list fields (display screen).

Set CDPOS-OBJECTCLAS, CDPOS-OBJECTID, CDPOS-TABNAME, CDPOS-FNAME, CDPOS-CHANGIND, CDHDR-USERNAME, CDHDR-UDATE & CDHDR-UTIME as the selection fields (selection screen).

* Finally, execute your query. For filtering purchase requisition releases set:

Object class='BANF'
Table Name='EBAN'
Field Name='FRGKZ'
Change type='U'

For filtering purchase order releases set:

Object class='EINKBELEG'
Table Name='EKKO'
Field Name='FRGKE'
Change type='U'

Make sure to specify username, dates or purchase document number (object value) in order to reduce run times.

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This was first published in December 2005

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