Part 2: Activities specific to the Payroll instance

Do you have SAP Payroll on a different system than SAP FI? Then your most critical concern is whether your systems communicate well. This handy checklist by SAP HR guru Brian Stewart walks you through the verification process from start to finish. This is part 2.

Two tables must match the FI/CO instance, T003 and T053. T003 contains the document type definitions and T053 contains the line item texts. Other tables should be configured based on how FI/CO is configured. They are as follows in the IMG:

1. General settings -> Set countries -> Define countries -> Country US on the FI system has to be the same on the HR system.
2. General settings -> Set countries -> Set country-specific checks = Country US on the FI system has to be the same on the HR system.
3. Enterprise Structure->Definition->Financial Accounting->Define Company Create Company Code name to match the Global Company Code in the FI system
4. Create the Credit Control Area to match the FI system via Enterprise Structure-> Definition-> Financial Accounting-> Define Credit Control Area
5. Create the Business Areas to match the FI system via Enterprise Structure-> Definition-> Financial Accounting-> Define Business Area.
6. Create the Controlling Area via Enterprise Structure -> Definition -> Controlling -> Maintain Controlling Area
7. Create the Operating Concern via Enterprise Structure -> Definition -> Controlling -> Create Operating concern
8. Assign Company Code name to match the Global Company Code in the FI system Enterprise Structure ->Assignment -> Financial Accounting -> Assign company code to company
9. Assign Company Code to Credit Control Area in the FI system Enterprise Structure -> Assignment -> Financial Accounting -> Assign company code to Credit Control Area
10. Assign the Controlling area to the company via Enterprise Structure -> Assignment -> Controlling -> Assign company code to Controlling area
11. Assign the Operating Concern to the Controlling area via Enterprise Structure-> Assignment-> Controlling -> Assign Controlling area to Operating concern
12. Financial accounting -> Financial accounting Global settings -> Document -> Document header - Define document types HR to match FI system for Document types
13. Financial accounting -> Financial accounting Global settings -> Document -> Line item – Define texts for Line Items HR to match FI system for Line items texts
14. Financial Accounting->General Ledger Accounting->G/L Accounts->Master Records->Preparations->Edit Chart of Accounts List. CoA list should match the CoA list in the FI system.
15. Add relationship between Company Code and CoA Financial Accounting -> General Ledger Accounting -> G/L Accounts -> Master Records -> Preparations -> Assign Company Code To Chart of Accounts.
16. Assign Company Code to Chart of Account via Financial Accounting -> General Ledger accounting -> G/L Accounts -> Master records -> Preparations -> Assign Company Code to Chart of Accounts
17. Set up Account Groups via Financial accounting -> General Ledger accounting -> G/L accounts -> Master records -> Preparations -> Define account
18. Set up Account Groups and Field Status via Financial accounting -> General Ledger accounting -> G/L accounts -> Master Records -> Preparations -> Define Account Group. Once you have defined the Account group, you click on the button Field Status and maintain them fro each Account group.
19. Assign Company Code to Field Status Variants via Financial accounting -> General Ledger accounting -> Business transactions -> G/L account posting -> Cary out and check document settings -> Assign Company code to Field Status Variants
20. Maintain Field Status Variants via Financial accounting -> General Ledger accounting -> Business transactions -> G/L account posting -> Cary out and check document settings -> Maintain Field Status Variants
21. Set up Account Groups via Financial accounting -> General Ledger accounting -> G/L accounts -> Master Records -> Preparations -> Define Account Group.
22. After completing creation of the Controlling Area set the Standard Hierarchy, Fiscal Year Control Indicators and Company Codes via Controlling -> General controlling -> Organization -> Maintain Controlling area


CONNECTING SAP PAYROLL AND FI/CO VIA ALE

 Home: Introduction
 Part 1: Activities specific to the FI/CO instance
  Part 2: Activities specific to the Payroll instance
 Part 3: Setting up the RFC connections and logical systems
 Part 4: Setting up and distributing the distribution model
 Part 5: Testing
 Review: Conclusion and more resources
This was first published in September 2005
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