EXPERT RESPONSE
This Q&A is a slight variation on another one I gave recently. I feel it is worth revisiting this subject as I get many questions related to presentation of "Terms and Conditions" on a PO Smart Form, and this gives me an opportunity to expand on my view.
First of all, I believe you have properly outlined key challenges and options in presentation of this information.
If I was in your situation, this is what I would do:
- Keep final totals in the MAIN window, appearing at the end of items (aligned under their individual totals)
- Publish "Terms and Conditions" on a special URL somewhere on your company website.
- Work with your legal department to draft a succinct yet legally enforceable text referencing the external URL.
- Create a secondary window at the bottom of each page just below the MAIN window, set to print only after end of MAIN.
- Insert the legal text as well as the signature line(s) into this secondary window
- Shrink down this window so that it is just large enough to fit this information, and bring down the MAIN window as low as you can without overlapping it.
As you know, on all pages except for the final page, the area reserved for this secondary window will be blank; however, if you optimize carefully to maximize the MAIN window -- for instance, by abbreviating header information on subsequent pages -- your form should look just fine.
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