Printing specifics on the last page of a Smart Form

Printing specifics on the last page of a Smart Form

I am working on a PO Smart Form. The user would like to print the terms and conditions as well as document totals and spaces for approval signatures at the bottom of the last page. If I include this in the main window, it prints wherever on the page it happens to be. If I make it a secondary window it overwrites any printing in that area even with it being conditional on the event. This just seems to control when the window is processed.

Putting the text in the footer event of a folder with minimum height means this relates to the secondary window and not the document. Is there a way to do this or do I have to try to convince the users to go with this stuff on a last page? Our platform is ECC 6.0.

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This Q&A is a slight variation on another one I gave recently. I feel it is worth revisiting this subject as I get many questions related to presentation of "Terms and Conditions" on a PO Smart Form, and this gives me an opportunity to expand on my view.

First of all, I believe you have properly outlined key challenges and options in presentation of this information.

If I was in your situation, this is what I would do:

  1. Keep final totals in the MAIN window, appearing at the end of items (aligned under their individual totals)
  2. Publish "Terms and Conditions" on a special URL somewhere on your company website.
  3. Work with your legal department to draft a succinct yet legally enforceable text referencing the external URL.
  4. Create a secondary window at the bottom of each page just below the MAIN window, set to print only after end of MAIN.
  5. Insert the legal text as well as the signature line(s) into this secondary window
  6. Shrink down this window so that it is just large enough to fit this information, and bring down the MAIN window as low as you can without overlapping it.

As you know, on all pages except for the final page, the area reserved for this secondary window will be blank; however, if you optimize carefully to maximize the MAIN window -- for instance, by abbreviating header information on subsequent pages -- your form should look just fine.

This was first published in December 2007